AAC in the Mountains

Information for AAC in the Mountains - July 28th and 29, 2016

All UATT members must register through Eventbright.

This conference is fully sponsored through the UATT grant and will cover registration costs, travel and overnight accommodations for UATT members that meet state travel rules.

**Please read all information which includes travel rules below conference details.

Detailed agenda is not yet available.

Deadline to sign up for AAC in the Mountains is May 30.

Hotel Information; Prospector Lodge and Conference Center - (See information in flyer above).
If you meet state travel rules* for overnight stay, please contact Prospector Lodge and Conference center to reserve a room. You will then be reimbursed after the conference.

*State travel allows overnight stay for individuals further than 50 miles (each way) from home or work which ever is closer. This would roughly allow anyone further north than Farmington and those further south than Thanksgiving Point in Lehi. All within the 50 miles will not have overnight stay covered.

See full list of travel rules below.

Lodging:

With in-state travel, you must live more than 50 miles (one way) from your normal daily commute to the event or conference to qualify for a hotel stay.

It is UATT Policy that you must have a roommate to be fully reimbursed for lodging otherwise you will be paid 1/4th of the rate. No exceptions. If you need a roommate, please contact the UATT Central Office and we will have a list of people who also need one.

For a list of hotels that allow the state rate per diem, please go to: http://fleet.utah.gov/travel/instate.html. When calling for your reservation, please let them know that you need the state rate, otherwise they will give you whatever the going rate is and you will not be eligible for charges over the state rate.

If you are unsure how to ensure you get the state rate, contact Lynn Marcoux at 801-887-9380 or Lmarcoux@utah.gov.

If you choose to stay with a relative you will be reimbursed $25.00 per night with no receipt required. Those who use a personal camper or trailer/motorhome at a campground or trailer park, (not a private residence) may be reimbursed actual costs up to $40 with a signed receipt.

Mileage:

The state reimbursement rate for private vehicles is paid at $.36/mile. Reimbursable mileage will be calculated as mileage over and above your normal daily commute mileage subtracted from the total. Personal mileage, to restaurants, movies etc. are not reimbursable.

We strongly recommend carpooling and the use of district vehicles when carpooling. We will pay ½ of the mileage rate when you do not carpool. ($.19/mile)

When using a state vehicle and carpooling, we will need a request from your district office for reimbursement. A simple email or invoice will satisfy our need stating date, destination and the passengers who were in the vehicle, then, mileage will be paid from the pick up to the drop off address. Please do not collect the reimbursement and repay the district office yourself

Meal Allowance for Non-Overnight Trips:

The state dictates that you must live 100 miles or more from the event to be eligible for meal reimbursement. If the training or conference does not include meals, you may be on your own for this expense.

If the destination is more than 100 miles (one way) from your normal daily commute you may be reimbursed for meals as follows:

Breakfast—Traveler leaves “home base” before 6:01 am.

Lunch – When the trip meets one of the following: The trip warrants breakfast and dinner OR the traveler leaves “home base” before 10:00 am and returns after 2:00 pm and the project director provides prior written approval.

Dinner— Traveler leaves “home base” before 2:00 pm and returns after 7:00 pm

Continental breakfast and all meals that are provided by the event will not be reimbursed. If you choose not to have the provided meal, we will not reimburse it unless you have a dietary restriction and arrangements are made prior to the event. We require this prior arrangement so we can notate the restriction on your travel plant that is sent in to the state when approval is being sought. If it is not part of the planning, we will not be able to reimburse you.

The UATT travel rules as presented above are rules that were made by the leadership council throughout the years in order to conserve the UATT grant funds. Each year, costs increase due to addition of new teams, training, equipment, printing, travel, mileage, payment to substitute teachers and the occasional reduction of funds given to us by the grant.

We want to give all of our UATT members the most training we can and we can do this only if we have your support.